In a 21st century business, computers are often essential to the running of the company. If the work itself isn’t primarily computer-based, chances are invoicing, communication with clients, along with several other aspects of day to day running will be. Here are a few ways to make sure you have the most efficient setup for your business, and that it runs as smoothly as possible.
Getting the Right Computers
If you do a lot of business on the go, a laptop or tablet PC is ideal. You can deal with banking, email, invoicing, and most other aspects, from a smartphone, tablet or laptop. If you feel the need for a more permanent setup, or your work requires features that just aren’t available, or as good on a laptop, do some research to make sure you get the best desktop PC for your business. Whether you’re corporate, or a home-based business, the right equipment can make all the difference.
The best equipment in the world is useless if you don’t know how to use it, and the same goes for your employees. Bring in an expert to give you and your employees at the very least some basic training, so that your computers really will speed up, rather than slow down business.
Choose the right software for your business – if the premium version costs a little more than basic, but will definitely make running your business easier and more efficient, invest in premium. If you’re a service-based business, find a good invoicing software that will minimize the need for manual invoicing. Most companies need to access documents from, and share between multiple locations, so cloud storage and cloud sharing are great. It also keeps your docs backed up in case of computer malfunctions.
Applications like rescue time can limit access to distracting sites – YouTube, Facebook etc. – during work hours, as well as track efficiency by monitoring how time is spent.
The Right Support Company
If your system is set up and maintained right, you shouldn’t need daily IT support, so an in-house tech may not be necessary. For small businesses, with fewer computers, it’s also not cost effective to pay a full salary for support that’s not needed daily. Find a good IT company in your area (your search will be something along the lines of “Ottawa Computer Services”). You can get remote support whenever you need it, and the occasional callout, for better rates than a full-time tech.
A support company that can cover all of your IT needs – networks, data backup, printing etc. – is also preferable to several specialist companies.
If you have the right hardware and software in place, the right support company to keep it all running smoothly, and you and your employees know exactly how to use it, it should drastically improve productivity. From online sales and advertising, to better management systems and easier communication with clients, technology has made running a business far more efficient than ever before.